If your workflow involves storing sensitive information on Microsoft Word or other Office applications, you may want to consider using a password to protect your documents. For example, you may have to store Word documents containing sensitive information in public folders so that others can easily access them. In this case, you should probably encrypt the file and share the password only with those who need to access the document. Following this guide, we will tell you how to password protect a Word document.
Microsoft Word: Password protect a document on Windows
It is always recommended to set a secure password on documents containing sensitive information. Now, follow the steps below to password protect your Word document on Windows.
- Launch Microsoft Word on your Windows machine and open a document.
- Go to File > click Protect Document > click Encrypt with Password.
- Now enter your desired password and click OK. You’ll again have to re-enter your password to confirm, do that and hit OK.
- With this done, you have password protected your Word document. Now, when you close and reopen your document, it won’t open without entering the password.
Microsoft Word: Encrypt a document on a Mac
Follow these steps to put a password in a Word document on a Mac.
- Launch Microsoft Word on your Mac and open a document.
- In the ribbon up top, hit Review > click Protect > click Protect Document.
- Now set your desired password for opening the document and click OK. You’ll be asked to re-enter the password to confirm, do that and hit OK.
- You can also set a password for modifying the document as well.
This is how you encrypt your documents in Microsoft Word so that if someone tries to break into your account, they will not be able to steal your sensitive information. In addition, you can repeat these same steps on a PC or Mac to password protect PowerPoint presentations and even Excel workbooks.